Administrative Assistant - Asset & Wealth Management Job at Career Group, Dallas, TX

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  • Career Group
  • Dallas, TX

Job Description

A well-known global financial institution is seeking an Administrative Assistant to support its Asset & Wealth Management division. This is an excellent opportunity to join a high-performing team within a prestigious organization, offering exposure to senior leadership and a fast-paced, professional environment. The role is based onsite in downtown Dallas, providing support to teams based in New York.

Location: Dallas, TX | Onsite, 5 days/week

Contract: 6-Month Contract | $29/hour | Potential for Extension

Start Date: ASAP

Key Responsibilities:

  • Provide high-level administrative support to mid- and senior-level leadership
  • Manage complex calendars across multiple time zones
  • Coordinate domestic and international travel, including visas as needed
  • Prepare and process expense reports (SAP Concur experience preferred)
  • Schedule and coordinate internal and external meetings and events
  • Handle a high volume of calls and correspondence professionally
  • Perform general administrative duties: filing, copying, mailing, archiving, etc.
  • Maintain strict confidentiality and discretion when handling sensitive information
  • Collaborate with administrative teams across various locations
  • Adhere to compliance protocols and internal approval processes

Qualifications:

  • 2–3+ years of administrative experience, preferably in finance or a similar corporate environment
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom
  • Strong attention to detail and organizational skills
  • Excellent verbal and written communication skills
  • Calm, efficient, and effective under pressure
  • Discreet, professional, and capable of handling confidential material
  • Proactive, solution-oriented, and able to manage multiple priorities
  • Experience with expense and travel coordination preferred

Please submit your resume in Word format for immediate consideration!

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Job Tags

Contract work, Immediate start,

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