Administrative Assistant Job at PTS Advance, Battle Creek, MI

TW1VNllEREpzYUQzd0crTnBBUU1NaE4vM2c9PQ==
  • PTS Advance
  • Battle Creek, MI

Job Description

Summary:

The Department Assistant will provide vital administrative support to department leadership to ensure smooth daily operations and alignment with business objectives. This role involves collaborating with management to coordinate administrative services, streamline departmental functions, and maintain accurate documentation in support of project and organizational goals.

Roles and Responsibilities:

  • Support weekly field craft payroll time entry
  • Verify time records using the jobsite badging system, flag discrepancies, and assist with corrections
  • Assist in the submission and processing of craft correction paychecks
  • Enter data into the jobsite IRA tracking log
  • Add apprentice information into the Baker Tilly database
  • Review and ensure accuracy of new hire paperwork prior to submission to payroll
  • Support general document control procedures
  • Manage UPS/FedEx deliveries and coordinate timely routing to appropriate shippers
  • Monitor and order office supplies as needed
  • Provide support for event and training setup as required

Requirements:

  • Education: High school diploma or GED equivalent
  • Experience: Minimum of 2 years in an administrative or coordinator role, preferably in a construction or field-based environment
  • Strong organizational, written, and verbal communication skills
  • Proven ability to work independently and manage multiple priorities
  • Professional, mature, and positive demeanor
  • Ability to interact effectively with a variety of personalities
  • Spanish bilingual skills are a plus

Technical Skills:

  • Proficient in Microsoft Access, Excel, and Word
  • Experience with Oracle preferred

Physical Demands:

  • Regularly required to stand, walk, use hands, type, reach, speak, and hear
  • Occasionally required to lift or move items up to 50 lbs
  • Vision requirements include close vision, peripheral vision, and the ability to adjust focus

Work Environment:

  • May be exposed to outdoor conditions, including extreme heat or cold
  • Occasional exposure to wet/humid environments, mechanical equipment, and airborne particles
  • Typical noise level is low to moderate
  • Reasonable accommodations may be made to support individuals with disabilities

Job Tags

Outdoor,

Similar Jobs

Tech Talent Link, Inc

Procurement Manager Job at Tech Talent Link, Inc

 ...position******Must be authorized to work in the US*** Location: Portland, OR 97201 Overview : Our client will be hiring a Procurement Manager, where you'll play a pivotal role in global sourcing of IaaS, PaaS, SaaS, hardware, cloud migrations, and... 

Ultimate Staffing

📂 Now Hiring: Filer - $18/hr | Joppa, MD | Immediate Start Job at Ultimate Staffing

 ...Job Description &##128194; Now Hiring: Filer - $18/hr | Joppa, MD | Immediate Start Ultimate Staffing is seeking a Filer for a...  ...independently Comfortable with repetitive tasks No prior experience required Perks: Casual dress code Immediate start... 

PHP

Travel Entry-Level Interventional Cardiovascular Technologist Job at PHP

 ...About PHP AtPHP, you are always the first focus! For us, it isnt simply about hiring staff, its about building a solid family of healthcare professionals by expanding their premium employment opportunities, guiding them through every step of the process, and providing... 

KVL Audio Visual Services

Audio Visual Technician (On-Call) - AD Job at KVL Audio Visual Services

 ...Job Description Job Description **Job Summary:** We are seeking an Audio Visual Technician (On-Call) to provide support for audio visual equipment and systems during events and meetings. The ideal candidate will ensure that all audio visual components are set up and... 

Marvin

Technical Product Support Representative - Located in Warroad, MN Job at Marvin

 ...savings match and more! Some of our unique and most popular benefits include: ~$300 annual wellbeing account to spend on what helps you feel happy + healthy ~ Better Living Day! (a paid day off to go have some fun)~ Annual profit sharing recognizing everyone...