Job Description

Job Description

📊 Administrative Assistant – Data & Transparency Support

📍 San Antonio TX | Onsite Mon–Thu + WFH Fridays

About the Role

We are seeking a detail-oriented Administrative Assistant – Data Support to join the Business Transparency Reporting team of a leading global medical technology organization.

This role is perfect for someone who enjoys working with data, validating information, supporting cross-functional teams, and ensuring compliance accuracy.

✨ What You’ll Do

• Identify, extract, and research invoices and supporting documentation
• Validate transaction details by partnering with internal stakeholders
• Clean, remediate, and format data for upload into reporting systems
• Perform high-volume data validation and reconciliation
• Support ongoing Transparency reporting processes
• Identify process gaps and recommend improvements
• Assist with operational tasks such as vendor spend management and cross-functional certifications

🎓 Education & Experience

• Bachelor’s or Master’s degree OR 2+ years of relevant data analysis or administrative experience

🛠 Must-Have Skills

• Comfortable handling and manipulating data (different file types, spreadsheets, system downloads)
• Strong attention to detail and accuracy
• Excellent communication & interpersonal skills
• Able to work independently and escalate appropriately
• Experience with Microsoft Office , especially Excel (sorting, filtering, simple formulas)

⭐ Nice-to-Have Skills

• Intermediate Excel (VLOOKUP, PivotTables, conditional formatting)
• Experience with SAP preferred
• Compliance mindset; ability to work with cross-functional stakeholders
• Team player, eager to learn and take on responsibilities

Work Setup

• Onsite: Monday–Thursday
• Work From Home: Friday

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