Job Description
We are seeking a proactive, tech-savvy Executive Assistant to support our CEO with a broad range of executive-level administrative tasks, while also playing a key role in identifying, implementing, and managing AI and technology-driven solutions to streamline internal processes and increase operational efficiency. This is an exciting opportunity for someone who thrives at the intersection of high-level executive support and innovative business operations.
Key Responsibilities:
Provide daily executive support including calendar management, travel coordination, meeting preparation, expense reporting, and communications.
Serve as a thought partner to the CEO on internal workflows, offering tech-forward solutions to improve productivity.
Research and recommend AI tools, automation platforms, and other technologies that can improve business operations and administrative efficiency.
Lead or assist in the rollout of new systems and tools (e.g., AI-powered scheduling assistants, automation platforms, CRM enhancements).
Create and maintain SOPs, workflows, and documentation related to implemented technologies.
Help manage special projects on behalf of the CEO, especially those related to process improvement and digital transformation.
Coordinate with department heads to identify friction points and present potential tech-driven solutions.
Track project progress, gather feedback, and report outcomes to the CEO.
Maintain confidentiality and discretion with sensitive company and personal information.
Qualifications:
3+ years of experience as an Executive Assistant or in a similar administrative support role.
Strong interest and/or experience in AI, automation, or digital process improvement .
Proficient with modern productivity tools (Google Workspace, Slack, Notion, Trello, Zoom, etc.).
Familiarity with or ability to quickly learn platforms such as Zapier, ChatGPT, Calendly, CRM systems, or project management tools.
Excellent communication, organization, and problem-solving skills.
Ability to manage competing priorities in a fast-paced, dynamic environment.
High level of discretion and professionalism.
Preferred:
Experience implementing new software or tech tools in a business setting.
Background in operations, project management, or digital transformation.
Basic understanding of AI capabilities and limitations in a business context.
We are a Professional Employment Agency for:
- Accounting & FinanceWe are a Professional Employment Agency for:\r\n\r\n- Accounting & Finance\r\n- Administrative & Clerical\r\n- C-Level & Executive\r\n- Human Resources\r\n- IT & Technology\r\n- Management \r\n- Marketing\r\n- Skilled Trades
...get to space our world class Space Systems team is empowering some of the boldest and most ambitious space missions.Quality Inspection Engineer I/IIBased at Rocket Labs site in Silver Spring, Maryland, the Quality Inspection Engineer will develop and execute detailed...
...2025 - 2026 School Year Compensation package for certified teachers starting at 69,000 Compensation package for non-certified teachers... ...0*The starting compensation package shown includes a $5,000 Math Certification and a $5,000 Science Certification hiring...
...expect during your journey as a candidate with us.Provide mechanical engineering support for the development, operation, maintenance, and... ...performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular...
...hybrid basis, working onsite one day per week. In this role, you will be responsible for managing rejected, denied, and outstanding insurance claims, ensuring accuracy and compliance throughout the billing and collections process. Your work will directly impact our...
...employees and eligible dependents for winter and summer, and a free IKON Pass to eligible... ...looking for dedicated and flexible substitute teachers to join our new team! Early Childhood... .... EDUCATION REQUIREMENTS ~ High school diploma or GED equivalent The base...