Job Description

Executive Assistant

We are seeking a highly experienced Executive Assistant to support our Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Revenue Officer (CRO). This role requires a proactive and detail-oriented individual with a proven track record of supporting senior executives in a SaaS software company. The Executive Assistant will play a critical role in ensuring the smooth operation of our executive team by providing comprehensive administrative support, managing complex schedules, and facilitating effective communication across the organization.

What You'll Do:

• Provide administrative support to the CEO, CFO, and CRO, including managing calendars, scheduling meetings, and handling correspondence.
• Works closely with our Chief of Staff on executing our value creation plan, including assisting with board meeting preparation, quarterly planning and weekly executive meetings
• Organize and coordinate internal and external meetings, including preparing agendas, materials, and minutes, and ensuring follow-up on action items.
• Arrange complex travel domestic and international itineraries, accommodations, and logistics for domestic and international trips.
• Assist with special projects and initiatives, ensuring timely completion and alignment with company goals.
• Serve as a liaison between the executives and other stakeholders including external customers and internal team members, maintaining effective and professional communication.
• Prepare, review, and manage various documents, presentations, and reports as needed, ensuring accuracy and confidentiality.
• Plan and coordinate logistics for the executives for events, meetings, and conferences, both onsite and offsite.
• Track and reconcile expenses for the executives, ensuring adherence to company policies.
• Assist in managing office operations, including supplies, equipment, and vendor relationships, to ensure a well-functioning work environment.

What You'll Bring:

• Bachelor's degree in Business Administration or a related field; a Master's degree, MBA, or advanced degree is a plus.
• Minimum of 5 years of experience as an Executive Assistant to senior executives, preferably within a SaaS software company.
• Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.
• Exceptional written and verbal communication skills.
• Proficiency in Google Workspace (G-Suite), Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Ability to maintain discretion and confidentiality in all matters.
• Strong problem-solving skills and attention to detail.
• Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Willingness and ability to travel as needed, including visits to company headquarters (Holmdel, NJ.), remote offices, company events, and trade shows.

$85,000 - $95,000 a year

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