Job Description

This role is ideal for someone who enjoys variety in their workday and thrives in a structured, team-oriented environment. If you're highly organized, efficient, and customer-focused, we want to hear from you!

Key Duties and Responsibilities:

• Manage front desk coverage, including answering a multi-line phone system and welcoming visitors
• Respond promptly to email inquiries from customers and the sales team
• Maintain up-to-date records of vehicle documentation, titles, and consignment paperwork
• Coordinate and order office and shop supplies to keep daily operations running smoothly
• Assist in researching and sourcing vehicle parts as needed
• Prepare internal paperwork such as service quotes and job order forms
• Enter and update parts inventory data into the system accurately
• Scan, sort, and electronically file vendor invoices into designated folders
• Set up physical folders for new vehicles and reorganize completed ones for archiving
• Keep customer files complete by printing and filing all relevant email communications
• Support the preparation and submission of DMV-related documents
• File all vendor invoices in an organized manner for easy retrieval

Requirements:

• Strong communication skills, both written and verbal
• Ability to manage multiple priorities with a high level of accuracy
• Familiarity with Microsoft Office and digital filing systems
• Excellent time management and follow-through skills.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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