Job Description

The HR Generalist assists with accurate and timely biweekly payroll processing: reviews and corrects time entries, submits adjustments to the payroll administrator, and approves payroll. Serves as occasional backup for payroll processing.

Responsibilities

• Manages time clock systems: configures new employee biometric profiles, updates schedules, and oversees PTO tracking.
• Generates HR reports using various software platforms.
• Drafts and disseminates internal communications via HRIS, email, and messaging applications.
• Executes full-cycle recruitment: posts job ads, coordinates with recruiters and agencies, screens candidates, administers assessments, and conducts phone interviews.
• Represents the company at job and career fairs; builds partnerships with local colleges, technical schools, and their faculty.
• May participate in advisory boards and panel events.
• Extends verbal and written job offers; provides pre-employment documentation and coordinates post-offer screenings.
• Coordinates new hire onboarding: arranges workspaces, IT access, and schedules orientation sessions; facilitates HR orientation and OJT arrangements.
• Trains new hires on HRIS and timekeeping systems.
• Reviews and approves timesheets for temporary employees; liaises with staffing agencies.
• Reconciles invoices from recruiters and staffing agencies.
• Organizes annual benefits open enrollment and monthly benefits enrollment sessions; responds to employee benefits questions.
• Reconciles monthly insurance invoices for accuracy and completeness.
• Administers the 401(k) plan and participates in the annual audit process.
• Assists supervisors in managing employee relations, addressing performance issues, and facilitating disciplinary actions and terminations.
• Partners with department managers to coordinate annual performance evaluations.
• Plans and facilitates internal and external training sessions.
• Oversees workplace safety program, including audiometric testing, GHS updates, emergency drills, OSHA compliance, and PPE usage; serves on the safety committee.
• Works with the Director of HR to address complex employee relations issues; conducts investigations and addresses complaints in a timely manner.
• Manages employee recognition initiatives and events.
• Responds to employment verifications, reference checks, and unemployment claims.
• Manages offboarding procedures: initiates separation in HRIS, conducts exit interviews, and prepares separation/severance documentation.
• Maintains comprehensive HR records, including personnel files, disciplinary actions, FMLA, OSHA logs, and workers’ compensation claims.
• Completes special projects as assigned by the CEO, Director of HR and other members of the executive team.
• Supervises and provides guidance to the HR Assistant/Receptionist.

Qualifications

• Bachelor’s degree in human resources or related field; supplemented by five or more years’ human resources administration and personnel recruiting experience; or an equivalent combination of education, certification, training, and/or experience.
• SHRM-PHR or SHRM-SPHR preferred.

Required Skills

• Knowledge of recruitment, employee relations, compensation, benefits, training, and HR systems.
• Understanding of employment laws at the local, state, and federal levels.
• Familiarity with ISO 13485 and FDA 21 CFR 820 standards preferred (training provided).
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Experience with HRIS platforms (UKG Pro and UKG Workforce Management strongly preferred).
• Experience with performance management software (Quantum Workplace preferred).
• Strong critical thinking skills for problem-solving and process improvement.
• Effective communication and presentation skills for diverse audiences.
• Conflict resolution and process modification capabilities.
• Strong organizational and time management skills; ability to meet deadlines.
• Leadership and motivational skills.
• Team-oriented with strong interpersonal skills.

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