Legal Administrator (Remote: SF Bay Area or NYC Metro)
Distinguished Consumer Retail Brand
Our client, a leading global consumer brand, is hiring a Legal Administrator who will provide comprehensive administrative and contract support for the Americas, with a primary focus on leases, commercial agreements, and contract workflows. This is a dynamic role that will be working with an impressive and collaborative team and offers great opportunity for growth.
** Candidates must have experience with commercial/retail lease contracts
Location: Remote, but candidates must be able to reliably commute into either their San Francisco office or Manhattan office as needed.
Travel: Up to approx. 10% domestically
Compensation: $70-90k base + discretionary bonus & highly competitive benefits package!
Responsibilities
Contract Administration
Support the full lifecycle of contract documentation, including new leases, amendments, renewals, estoppels, and related correspondence
Track and maintain key lease dates, obligations, and deliverables, ensuring timely follow-up
Maintain well-organized, accurate records; ensure lease files are properly executed and stored
Coordinate with Real Estate, Retail, and Finance teams regarding lease requirements for new locations, relocations, expansions, and closures
Commercial Agreement Support
Prepare, format, proofread, and route commercial agreements and contract-related documents
Manage approval workflows and signature processes using contract management systems
Maintain an up-to-date contract repository with accurate version control
Conduct preliminary reviews of incoming agreements for completeness and alignment with internal guidelines
Management of Legal Operations
Manage the Senior Managers calendar for lease, contract, and compliance matters, including scheduling meetings and coordinating logistics
Prepare and distribute meeting agendas; capture discussion points, decisions, and action items; circulate summaries and follow-up lists
Assist with compliance activities, including tracking policy acknowledgments, training logs, regulatory filings, and audit support
Maintain and refine internal processes, templates, and procedures to improve efficiency
Generate periodic reports, dashboards, and metrics related to leases, contracts, and compliance
Serve as a key coordination point ensuring matters progress and deadlines are met
Cross-Functional Coordination
Liaise with internal teams regarding contract status, lease documentation, and compliance requirements
Coordinate communication, timelines, and meetings between Legal Services and departments including Retail, Real Estate, Construction, Operations, and Finance
Communicate with external parties such as landlords, vendors, consultants, and legal counsel to facilitate timely document exchanges
Qualifications
Education & Experience
Bachelors degree preferred; equivalent experience considered
24 years of experience in legal administration, lease administration, or contract management, or similar roles
Experience with commercial or retail lease contracts is required
Experience with 1099 contractor support is a plus
Skills, Competencies, and Attributes for Success
Strong attention to detail, accuracy, and document management discipline
Excellent organizational and time-management skills; able to manage multiple priorities
Proficiency in Microsoft Office and experience with contract or document management systems
Comfortable in a fast-paced, evolving environment and committed to process improvement
Professional, confident, and able to build strong working relationships
Please submit your resume to apply!
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