Part-Time Administrative Assistant Job at Amen Clinics, Inc., Newport Beach, CA

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  • Amen Clinics, Inc.
  • Newport Beach, CA

Job Description

Job Summary:

We are seeking a highly organized and detail-oriented part-time Administrative Assistant with basic accounting knowledge to join our team. This is a great opportunity for someone looking for a part-time role with a dynamic organization.

This position will be supporting Tana Amen, BSN RN and could potentially transition to full-time in the future.

Responsibilities:

  • Provide administrative support to staff, including:
  • Answering phone calls and responding to emails
  • Scheduling appointments and managing calendars
  • Preparing and editing documents, reports, and presentations
  • Maintaining accurate and up-to-date records and files
  • Perform basic accounting tasks, including:
  • Accounts payable and accounts receivable
  • Processing invoices and payments
  • Reconciling bank statements
  • Maintaining accurate financial records
  • Assist with special projects and events as needed
  • Maintain confidentiality and handle sensitive information with discretion

Requirements:

  • 1-2 years of administrative experience, preferably in an accounting or finance environment
  • Basic accounting knowledge, including experience with:
  • Accounts payable and accounts receivable
  • Invoicing and payment processing
  • Bank reconciliations
  • Proficiency in Microsoft Office, including Excel, Word, and Outlook
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • High school diploma or equivalent required; associate's or bachelor's degree preferred

Preferred Qualifications:

  • Experience with accounting software, such as QuickBooks or Xero
  • Familiarity with financial management and reporting
  • Certification in accounting or a related field (e.g., CPA, CMA)

Job Tags

Full time,

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