Part-time Administrative Assistant Job at IFPI LATIN AMERICA, INC, Miami, FL

Tm1rOFlEREt0NnJ6eG1xRW9BUUxNaDk2Mmc9PQ==
  • IFPI LATIN AMERICA, INC
  • Miami, FL

Job Description

JOB TITLE: Part-time – Administrative Assistant 

REPORTS TO:

  • Regional Director
  • Director of Administration

COMPANY INFORMATION:

IFPI represents the music recording industry worldwide. Headquartered in London, our role is to advocate for the interests of our member record companies across the globe. IFPI is the leading data provider to the global music industry, producing several global industry authoritative reports with a focus on delivering insightful analysis for our members. IFPI’s other principal activities include content protection and litigation, government representation and global communications and public relations.

As well as the London HQ, IFPI has regional offices based in Brussels, Singapore, Beijing, Miami, UAE, Kenya and Vietnam. The Miami office is responsible for promoting the recorded music agenda across the Latin American & Caribbean region, while working closely with the global team based in London.

JOB PROFILE:

The Part-time Administrative Assistant - Latin America will be based in the Miami office.

While the key responsibilities of the role are outlined below, overall the Part-time Administrative Assistant role will be focused on ensuring effective communication and follow-up with IFPI’s member national groups, music licensing companies and other key industry players, as requested by IFPI Latin America management team. This role requires a self-starter with ability to adapt quickly to changes in the environment.

KEY RESPONSIBILITIES:

  1. Support the Latin America office team with coordination of meetings, travel and lodging requirements for both, in-town and meetings held abroad. This includes coordinating calls, Zoom and in-person meetings.
  2. Work closely with Director of Administration in general office management and other ad-hoc administrative duties, including assistance with processing expense reports.
  3. Maintain close follow-up with IFPI members across the region and headquarter office on projects and other requested information to meet specified deadlines (monthly, quarterly).
  4. Work closely with Regional Director to coordinate industry related communications.
  5. Assist with PowerPoint presentations aligned with established formats.

This role requires a self-starter with the ability to adapt quickly to changes in the environment.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:

The ideal candidate should have experience in working for a fast-paced environment, with experience of delivering exceptional client service, working closely to deliver against both client and company objectives.

The candidate should possess the following competencies:

  • Excellent written communication skills, including very good command of written and spoken English and Spanish (Portuguese an advantage).
  • Strong interpersonal skills – ability to understand the needs and communicate effectively within the team and with IFPI members with close attention to detail.
  • Experience in producing high quality presentations via PowerPoint, in line with meeting requirements.
  • Knowledge of the music industry is advantageous but not essential.

ATTITUDE REQUIRED:

The music industry is a fast-paced and highly dynamic environment. We are looking for candidates who thrive in this environment and able to deliver high quality work. A significant part of this role will include working independently and with a remote team – candidates should have either experience of or an appreciation of the challenges of working with a remote team and be able to build and maintain relationships remotely.

APPLYING FOR THE POSITION:

Candidates should demonstrate that they meet specifications set out above and can prove that they have the right to work in the US. Due to the need to fill this role swiftly, applications will be reviewed on a rolling basis, and we reserve the right to close this advert before the confirmed closing date when we receive sufficient applications.

Closing date for applications: 31 May 2025

Interview Process:

We will, having reviewed applications on a rolling basis, seek to conduct interviews with candidates via online or in person. In order to process job applications, IFPI collects personal information submitted by applicants. By applying for this role, you are consenting to that processing. All personal information is processed in line with our privacy policy set out at

EEO Statement

IFPI is committed to equal opportunities and welcomes colleagues from a diverse range of backgrounds.

A significant part of this role will include working independently and with a remote team – candidates should have either experience of or an appreciation of the challenges of working with a remote team, and be able to build and maintain relationships remotely, as well as have the ability to work with limited supervision.

Job Tags

Part time, Remote job, Worldwide,

Similar Jobs

Teijin Automotive Technologies

Electronic Technician (E-Tech) Job at Teijin Automotive Technologies

 ...material industry and enjoy the benefits offered by a growing company in North America and internationally. We are hiring for 3 E-Tech s for our facility in Salisbury, NC. MUST be available to train on 1st shift, and be available for either shift thereafter, WE... 

Santander Holdings USA Inc Careers

CIB US Letters of Credit Transaction Management, Associate - Dallas/Miami Job at Santander Holdings USA Inc Careers

 ...to the US SCIB GTB PPT. Objectives are to 1) execute Middle Office & Back office for SBLC and Documentary LCs 2) support the Business Lines...  ...or International Standby Practices (ISP98) , in line with the Bank Policy and Procedures Ensure that process controls are... 

GardaWorld Security Services U.S.

Surveillance Security Officer Job at GardaWorld Security Services U.S.

 ...Job Description: GardaWorld Security Services is Now Hiring a Surveillance Security Officer! Ready to suit up as a Surveillance...  ...in Texas is licensed by The Texas Department of Public Safety,Private Security Program. GardaWorldSecurityServices 1341 West Mockingbird... 

AllSearch Professional Staffing

Personal Lines Sales Representative - P&C Insurance Company - Base Salary to 45k/year - Phoenix, AZ Job at AllSearch Professional Staffing

 ...fully remote position. The Personal Lines Sales Representative will work on an east coast schedule of 11am-8pm. Our client is looking...  ...worked in the insurance business selling products such as auto, home and RV insurance. Responsibilities: Answer incoming calls to... 

CK National Recruiting

Class A Class A, B, C Drivers Job Job at CK National Recruiting

Class A Class A, B, C Drivers JobIndependent Owner Operator Drivers receive personalized interstate dispatching to guarantee maximum revenue potential. In addition to over-the-road transportation, additional responsibilities include on-site leadership of packing, inventorying...