Executive Administrative Assistant Job at Net2Source Inc., New York, NY

TVdVOGJEM09zcUh3dzJxQW9nc01PeDU1M1E9PQ==
  • Net2Source Inc.
  • New York, NY

Job Description

Title: Executive Administrative Assistant

Duration: 06+ Months with Possible Extensions

Location: New York, NY 10282

Job Summary & Responsibilities:

  • Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
  • Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
  • Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
  • Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
  • Arrange internal and client meetings on and off the Client campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized
  • Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
  • Handles highly confidential and sensitive client information with utmost discretion.
  • Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
  • Adhere to Compliance regulations and gain the relevant approvals

Qualifications:

  • Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
  • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
  • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
  • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
  • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
  • Extreme attention to detail and organizational skills, with ability to prioritize tasks.
  • Quick learner and self-starter with excellent anticipation skills.
  • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
  • Highest degree of integrity, professionalism, and diplomacy is required.
  • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
  • Familiar with expense platforms such as SAP Concur
  • Supportive team player with a positive attitude.
  • 3-5 years of experience

Job Tags

Similar Jobs

Glydways

Calibration Engineer (San Francisco) Job at Glydways

Glydways is reimagining what public transit can be. We believe that mobility is the gateway to opportunityconnecting people to housing, education, employment, commerce, and care. By making transportation more accessible, affordable, and sustainable, we empower communities...

Georgia Land Surveying CO.

Land Surveyor-Trainee Job at Georgia Land Surveying CO.

 ...Company Description Georgia Land Surveying Company is recruiting the next generation of land surveyors. We are looking for self-motivated, problem solving, hardworking individuals. We are a small eccentric company that is looking for career-minded people who want to become... 

American International Group

Underwriting Manager, Product Recall Job at American International Group

Underwriting Manager, Product Recall At AIG, we are reimagining the way we help customers to manage risk. Join us to play your part in that transformation. Its an opportunity to grow your skills and experience as a valued member of the team.How you will create an impact... 

ProCare Therapy

Assistive Technology Specialist Job at ProCare Therapy

 ...Job Description Job Description This position offers a unique opportunity for professionals specializing in assistive technology within K-12 educational settings. Located in Corona, CA, this role is designed for the full 2025/2026 school year, focusing on enhancing... 

Acme Distribution Centers

Class A Class A CDL drivers with Hazmat endorsement Job Job at Acme Distribution Centers

Class A Class A CDL drivers with Hazmat endorsement JobHoward Logistics has an immediate need for Class A CDL drivers with Hazmat endorsement2 Overnight trips per week to the western slopeMust have at least 2 years of Class A combination (tractor/trailer) driving...