Personal Assistant Job at Guild Capital, Miami, FL

TUdzNmJUM0xzYXZ3eFd1TnFRSUpNeE44M2c9PQ==
  • Guild Capital
  • Miami, FL

Job Description

About Guild Capital

Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth.

The Personal Assistant role and responsibilities

We are seeking an exceptional Personal Assistant to provide essential support to Guild’s Chairman. The Personal Assistant will be a dual role that requires superior organizational abilities, meticulous attention to detail, unwavering discretion, and the capacity to anticipate needs while managing multiple priorities simultaneously.

  • Manage complex calendar and schedule appointments, ensuring no conflicts and optimal time management
  • Work with the Chairman’s Office and other Executive Assistants to coordinate domestic and international travel arrangements including private aviation, accommodations, transportation, and itineraries
  • Handle sensitive personal and professional correspondence with the utmost confidentiality
  • Screen calls, emails, and visitors, prioritizing communications appropriately
  • Arrange and coordinate personal events and entertainment, including private dining experiences
  • Manage personal shopping, gift procurement, and special occasion planning
  • Prepare for and help plan any travel itineraries
  • Liaise with other staff members, family office personnel, and service providers
  • Develop relationships with vendors to handle last-minute requests related to security, drivers, cleaning, etc.
  • Process expense reports and maintain accurate records of personal expenditures
  • Execute special projects and ad-hoc requests with efficiency and discretion
  • Coordinate with household staff including housekeepers, chefs, gardeners, and security personnel
  • Manage vendor relationships and service contracts for real estate properties
  • Ensure properties are properly prepared before principal's arrival and maintained during absence

Requirements

  • 1+ years of experience as a personal assistant in a professional capacity
  • Exceptional organizational skills with ability to prioritize competing demands
  • Excellent written and verbal communication skills
  • Strong problem-solving abilities and resourcefulness
  • Proficiency with technology including Microsoft Office Suite, property management software, and travel booking platforms
  • Valid driver's license with clean driving record
  • Passport and ability to travel internationally on short notice
  • Financial acumen to manage substantial budgets and expense reporting
  • Proactive, anticipatory mindset
  • Detail-oriented with excellent follow-through

Other considerations

  • Position requires flexibility with working hours including evenings, weekends, and holidays as needed
  • Domestic and potentially international travel required

Job Tags

Holiday work, Afternoon shift,

Similar Jobs

American National Red Cross

Quality Control Laboratory Specialist Job at American National Red Cross

 ...Job Description Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world... 

Manko Windows

Class B CLASS A or B Drivers License TRUCK DELIVERY DRIVER Job Job at Manko Windows

Class B CLASS A or B Drivers License TRUCK DELIVERY DRIVER JobLocal Aluminum/Glass Manufacturer with IMMEDIATE Openings for drivers with Class A or B license, with Valid License/Clean Driving Records for daily delivery routes up and down the front range: -Hours are... 

Morrison Living

WAITER/WAITRESS (FULL TIME AND PART TIME) Job at Morrison Living

 ...Job Description Job Description Morrison Living is hiring immediately for full time and part time WAITER/WAITRESS positions. Location : Water's Edge at Bradenton - 2015 32nd Avenue West, Bradenton, FL 34205. Note: online applications accepted only. Schedule... 

Aerotek

Furniture Assembler Job at Aerotek

 ...Job Title: Furniture Assembly Technician Job Description Join our team as a Furniture Assembly Technician where you will be responsible for the delivery, setup, and assembly of furniture for various office spaces. Responsibilities Deliver and set up furniture... 

ULTA SALON

Brow Waxing Expert Job at ULTA SALON

 ...OVERVIEW Experience a perfect blend of deliberate purpose and clear-eyed vision. At Ulta Beauty, some of the industrys most highly-esteemed beauty leaders share themselves, as well as their expertise. Building authentic community. Creating a real sense of belonging...